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DMARC Accounting/Office Manager

Supervisor: DMARC Chief Executive Officer
FLSA: Non-Exempt

General Description:

This Accounting/Office Manager will support office administrative processes, coach, mentor and help staff thrive in their roles while supporting office operations to maximum efficiency.  This person will oversee in house personnel operations, enter bi-weekly payroll hours and maintain personnel files and status changes.  This person will also be responsible for all accounts receivable and payable processes which requires regular interacting with customers regularly by phone and email.  Verifies cash donations, manages bank deposits, enters revenue into QuickBooks and works closely with accountants to ensure compliance.

To apply please send your resume and cover letter to susan@hron-call.com .

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    Essential Functions:

    Accounting Procedures:

    Assists CEO with maintaining organizational banking relationships

    Accurately completes monthly invoicing and reconciliation for all sources of revenue

    Manages budgeting and auditing processes

    Administers monthly credit transaction reconciliation

    Assists Development Department with financial information for grants

    Manages any stock transactions and stock sales

    Assembles, sorts and tabulates codes and filing data

    Prepares monthly statistical reports for purchasing analysis, revenue, and gift in-kind donations

    Produces quarterly congregational statements of giving

    Maintains and promotes excellent vendor relations including Accounting, Information Technology, and Credit Card processors.

     

    Management/Office Duties:

    This position serves as a strong leader to office staff and management.

    Recommends new ideas to management to improve systems for the smooth operation of the office and personnel issues.

    Performs clerical work and interoffice support including receiving and processing mail

    Purchases and manages office supplies and equipment

    Assists with HR and business insurance while working closely with HR Consultant to ensure compliance with state and federal law.

    Bi-weekly payroll preparation

     

    General Requirements

    Associate Degree preferred and/or 2 years prior experience with accounts payable and receivables required.

    Prior payroll experience is desired.

    Knowledge and Training in GAAP.

    Experience with Microsoft Office products including standard word, excel processing, spreadsheet, database, and publications

    Experience with QuickBooks and QuickBooks online.

    Experience with donor databases, Raiser’s Edge preferred.

    Excellent verbal and written communication skills to negotiate vendor contracts is a plus.

     

    Knowledge, Skills and Abilities:

    Attention to detail: Consistently attends to the many small pieces which must be assembled into an organized whole follows up on missing items; resolves unanswered questions

    Integrity and Trust:  Is seen as trustworthy by others; practices direct, honest, and transparent communication; admits mistakes; responds to situations with constancy and reliability.

    Interpersonal Skills:  Establishes good working relationships with all those who are relevant to the completion of the work; uses diplomacy and tact; is approachable; considers the impact of his or her actions on others

    Time management: Uses time effectively and efficiently; is able to focus time on tasks that contribute to organizational goals, uses time effectively and efficiently, can appropriately balance priorities.

    Written communication: Able to write clearly and succinctly; employ correct grammar and punctuation; deliver messages in a tone appropriate to the context; provide counsel to other staff as necessary.

    Team orientation: demonstrates interest, skill, and success in team environment; promotes group goals ahead of personal agendas; shares credit for success with others; takes responsibility for his or her part in team failures.

    Mission ownership: demonstrates understanding and full support of the mission, vision, and values of the organization.

    Follows all office procedures and personnel records.

    skills and qualifications:

    Knowledge and Training in GAAP

    Experience with Quick Books and Quick Books Online

    Experience with Microsoft Office products including: standard word processing, excel, spreadsheet, database, and publications

    Experience with Accounts Payable, Accounts Receivable, and payroll preparation

    Experience with donor databases, Raiser’s Edge preferred

    College degree preferred

    Experience negotiating vendor contracts a plus

     

    Core Competencies

    Interpersonal Skills:  Establishes good working relationships with all those who are relevant to the completion of the work; uses diplomacy and tact; is approachable; considers the impact of his or her actions on others

     Mission ownership: demonstrates understanding and full support of the mission, vision, and values of the organization

    Technical Expertise:  Acquires and demonstrates the technical skills required to proficiently complete the essential functions of the job; seeks to develop skills which are lacking

    Time Management:  Is able to focus time on tasks that contribute to organizational goals; uses time effectively and efficiently; can appropriately balance priorities

    Attention to Detail:  Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing items; resolves unanswered questions

    Integrity and Trust:  Is seen as trustworthy by others; responds to situations with consistency and reliability

    People/Volunteer Management:  Provides direction; achieves results through the efficient deployment of volunteers; engages people in their areas of giftedness and passion

    Accountability and Evaluation: This position is supervised by the Chief Executive Officer. A job review is conducted annually.

    To apply please send your resume and cover letter to susan@hron-call.com .

Full-Time Driver/ Warehouse Associate

Supervisor: DMARC Food Pantry Network Warehouse Manager
FLSA: Non-Exempt
Pay: $17/hour

General Description: To support DMARC in our mission driven services, by being a primary driver of vehicles for the DMARC Food Pantry Network. Providing prompt, efficient and friendly service to our Pick-up sites and our member pantries. This is a full-time position working primarily Tuesday-Saturday, 8:00 a.m. to 4:30 p.m., 35+ hours/week. There will be occasional evening hours required.

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    Primary Responsibilities

    Responsible for the pick-up and delivery of merchandise and donations from wholesale distribution companies, producers, retailers, and other organizations to locations within the Food Pantry Network.

    Responsible for accurate documentation of inventory received or distributed off of the truck.

    Assist in daily warehouse operations, receiving and distributing product as needed.

    Represent DMARC in an appropriate manner at all times to the public.

    Maintain Safety

    Safe driving record.

    Safety checks of all vehicles and equipment being utilized and maintain the cleanliness of the vehicles.

    Follow recognized safe operating practices of warehouse equipment

    Make management aware of equipment problems or safety concerns regarding vehicles, road conditions, warehouse equipment and other safety hazards.

    Expand the DMARC outreach into the community by working well with staff, volunteers and donors within the warehouse operation and Pantry Network.

    Assist with other duties assigned.

    Skills and Qualifications:

    Ability and willingness to drive a cargo van, a 26’ and 20’ straight truck with air brakes.

    CDL not required

    Ability and willingness to lift 50+ pounds repeatedly throughout the work day.

    Must be able to perform the following physical activities: Climbing, balancing, stooping, kneeling, reaching, standing, walking, pulling lifting, grasping, hearing and repetitive motions.

    Demonstrate the ability to work well with a variety of people and treat all individuals with respect and dignity.

    Establish and maintain a good working relationship between the food pantry network and the warehouse.

    Communicate any concerns to DMARC management related to activities at the food pantry network.

    Demonstrate good verbal communication skills with donors and volunteers.

    Demonstrate the ability to train and lead others in a respectful manner.

    Demonstrate good organizational skills, including inventory management and data management.

    Demonstrate ability to use basic computer programs such as Microsoft Office programs, and willingness to learn other databases utilized by DMARC.

    Ability to use mobile phones for communication with DMARC and network.

    Ability to use an electric pallet jack and forklift.

    Must be able to pass both a criminal and drivers background check.

    To apply, please send Resume and cover letter to John McPhee at jmcphee@dmarcunited.org or mail to 100 Army Post Road, Des Moines, IA 50315. 

    Position is open until filled.